Administrative Support

Job Summary
We are looking to hire a suitable candidate to assist in the administrative department, and general office activities by performing the following duties.

Minimum Qualification: HND
Experience Level: Entry level
Experience Length: 2 years
Job Description/Requirements
Responsibilities:

Assist in monitoring staff performance and attendance.
Assist in validating current staff number, staff pension status
Collate event calendar for the year, internal & external meetings calendar
Supports the lead in advising line managers and other employees on employment law and the employer’s own employment policies and procedures
Performs other clerical duties as needed, such as filing, photocopying, and collating
Put out Job Ads, select the ones that meet requirements and send a message to those not selected. Schedule for interview and recommend for hire to HR.
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Create newsletter, reminders, notifications, graphic Designs and posting to relevant channels.
Select vendor for Upcoming Events/ Purchasing any Item, get quotation, collate then send to Lead for review and approval.
Routine car checks, confirmation of drivers’ whereabouts and provide assistant to them when necessary.
Assists in setting up meetings

Admin Support:

Provides members of staff with clerical supplies.
Opens, sorts, and distributes incoming mail, enters outgoing mail into the register and ensure they are delivered.
Delivers oral or written messages, collects and distributes paperwork, such as records or timecards, both internal and external.
Operates office equipment such as envelope-sealing machine, letter opener, stamping machine, photocopying machine.
Assist in the packaging of bids to ensure timely submission.
Performing all quality functions relating to the role in accordance with the organization’s QMS.

Requirements:

Excellent communication skills, both oral and written.
The ability to form working relationships with people at all levels
Teamworking and interpersonal skills
Should have an eye for detail
Excellent planning and organizational skill
Active and smart
Ability to pay attention to detail
Good Attitude
Good use of MS word, Excel, and Outlook
Good listening skill
Analytical – Displays logical reasoning.
Problem Solving – Identifies and resolves problems in a timely manner.
Teamwork – Contributes to building a positive team spirit.
Etiquette- Should be able to display good manners.
Ethics – Treats people with respect
Innovation – Displays original thinking and creativity.

Location: Lagos

Remuneration: NGN 100,000.
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